The Office Management system at Sankrail Anil Biswas Smriti Mahavidyalaya is designed to ensure efficient, transparent, and student-centric administrative operations. Under the supervision of the Teacher-in-Charge and the Governing Body, the office plays a pivotal role in supporting academic, financial, and logistical functions, aligning with the college’s vision of “Include, Ignite, Innovate” and its mission to provide quality education and foster holistic development. By leveraging digital tools and maintaining a dedicated team of non-teaching staff, the office ensures seamless service delivery to students, faculty, and stakeholders, particularly catering to the needs of first-generation learners from Jungle Mahal.
Key Features of Office Management
- Digitalized Administrative Processes
- Online Admissions: The admission process is fully paperless, conducted through an online portal, ensuring transparency, fairness, and accessibility for applicants.
- Student Database: A secure, centralized online database maintains student records, including academic details, attendance, and scholarship information, facilitating efficient management and quick access.
- Communication: Important notices, updates, and schedules are disseminated via the college website (https://sabsmkultikri.org), SMS, and WhatsApp groups, ensuring timely information sharing with students and staff.
- Financial Management
- The office oversees budget preparation, fee collection, and expenditure tracking, under the guidance of the Finance Committee.
- Digital payment systems are utilized for fee submissions, scholarships, and other transactions, promoting a cashless and transparent process.
- Regular audits ensure accountability and compliance with government and university regulations.
- Student Support Services
- Scholarship Facilitation: The office assists students in applying for government scholarships, such as the West Bengal Student Credit Card, Minority Scholarships, and Kanyashree, ensuring financial support for economically disadvantaged students.
- Grievance RedressalA dedicated helpdesk addresses student queries related to admissions, examinations, certificates, and other administrative matters.
- Certificate IssuanceThe office efficiently processes requests for mark sheets, transfer certificates, and other documents, ensuring timely delivery.
- Human Resource Management
- The office coordinates staff attendance, leave records, and payroll for teaching and non-teaching personnel.
- Training programs are likely to be organized to enhance the digital and administrative skills of non-teaching staff, aligning with the college’s goal of gradual digitalization.
- Infrastructure and Logistics
- The office manages the maintenance of campus facilities, including classrooms, smart boards, library resources, and the Nature Park, ensuring a conducive environment for learning.
- Security is enhanced through CCTV surveillance, monitored by the office to ensure a safe campus.
- Logistics for events, such as cultural programs, NSS activities, and examinations, are coordinated efficiently to support institutional goals.
- Compliance and Documentation
- The office ensures adherence to regulations set by Vidyasagar University, the Government of West Bengal, and NAAC, maintaining accurate records for audits and accreditation processes.
- Reports, such as the Annual Quality Assurance Report (AQAR), are prepared in collaboration with the Internal Quality Assurance Cell (IQAC).